• Manager, Clinical Affiliations

    Location US-FL-Miramar
    Job ID
    2018-103327
    Institution
    Ross University School of Medicine
    Department
    Clinical
    Employment Type
    Regular Full-Time
    FLSA Status
    Exempt
  • Opportunity at a Glance

    The Manager of Clinical Affiliations will be responsible for developing and managing controls and evaluating the specific terms of all contracts related to new clinical affiliations, existing clinical affiliations and all outside consulting firms or agents. This person will be responsible for entering all data into Salesforce and ensuring all contract data is up to date. This person will monitor the workflow process of our contracts to ensure a timely response. This position will report to the Associate Dean, Academic and Student Operations and will be based in Miramar, FL.

    Responsibilities

    • Develop, implement and manage internal controls and SOP for all current and future clinical affiliations including clinical rotation information to ensure compliance with clinical partners and accreditation bodies and aide the student clinical learning process.
    • Work in collaboration with Adtalem Global Education (ATGE) and with internal and external legal entities.
    • Manage internal audit process and procedures with current contracts for real and potential deficiencies.
    • Manage all contracts including consultant contracts, clinical affiliated hospitals for medical school students during clinical rotations for Ross University School of Medicine.
    • Responsible for the data entry of all contract information into Salesforce. Ensure that all aspects of the contract are captured in the Salesforce CRM and work closely with the Vice President, Operations to ensure all notes are captured specific to each agreement.
    • Process both affiliation and non-affiliated agreements for RUSM students. This entails:
    • Establish standard procedures on planned improvement actions.
    • Organize and manage a weekly phone conference to discuss status of all agreements.
    • Monitor consistent and complete sign-off process that provides the signatories with the tenets of the contracts.
    • Works with internal resources to ensure that needs and expectations of the clinical sites are managed in accordance with the affiliation agreements arranged between the sites and the school, and in keeping with accreditation requirements
    • Manage all contracts so that they clearly state financial objectives, address relevant regulatory and compliance concerns and implement and manage risk assessments.
    • Other duties as assigned.

    Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Listed below are the minimum requirements of education, experience, knowledge, and skills required to competently perform in the position. Critical features of this job are described under Essential Duties and Responsibilities. They may be, however, subject to change at any time due to reasonable accommodation or other reasons.

    • Bachelor’s Degree required. Master’s preferred.
    • At least three (3) years’ experience managing contractual agreements in healthcare related entities to include hospitals, medical units, medical schools, corporations, and/or fiduciary organizations or governmental agencies associated with such contracts.
    • Paralegal Certification or job experience equivalent recommended.
    • Previous law firm or in-house corporate legal experience recommended.
    • Experience managing legal compliance in contract/licensing and full understanding of language and techniques.
    • Experience interfacing with senior level management within organizational departments and business units.
    • Management level experience in financial and accounting processes associated with contractual requirements.
    • Strong written and verbal communications skills required.
    • Ability to work independently in a deadline intensive environment
    • Proven ability to handle multiple projects, prioritize and meet deadlines
    • Meticulous attention to detail and quality of work product.
    • Professional, personable, approachable and courteous demeanor.
    • Creative, flexible, enthusiastic and innovative team player.
    • Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm.
    • Familiarity with contract documents and terms, with an ability to identify and summarize material terms.
    • Thorough understanding of the life cycle of contracts from development, evaluation, negotiation, to approval, tracking, close-out and day-to-day management.
    • Thorough knowledge and experience with Microsoft Word, Outlook, PowerPoint, Excel, Internet Explorer and Adobe Acrobat.

    Who We Are

    Ross University School of Medicine is a member of Adtalem Global Education (NYSE: ATGE), a global education provider headquartered in the United States. The organization's purpose is to empower students to achieve their goals, find success and make inspiring contributions to our global community. Founded in 1978, Ross is committed to educating a diverse group of skilled physicians to serve as leaders in the U.S. healthcare system. With more than 12,000 alumni, Ross is an important contributor to healthcare in North America. Students complete their foundational studies in Bridgetown, Barbados before completing their clinical training in one of Ross’s affiliated teaching hospitals throughout the United States.

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